Director of Safeguarding

Reporting Concerns

Resources for Parishes


Safeguarding Reviews undertaken by the National Board 2012 & 2020

Safeguarding Newsletter 2020

Child Safeguarding Policy Statement of the Constituent Members of the Catholic Church in Ireland

As a constituent member of the Catholic Church in Ireland, we recognise and uphold the dignity and rights of all children, are committed to ensuring their safety and well-being, and will work in partnership with parents/guardians to do this. We recognise each child as a gift from God, and we value and encourage the participation of children in all activities that enhance their spiritual, physical, emotional, intellectual and social development.

All Church personnel (including clergy, religious, staff, volunteers and any other Church personnel) have a responsibility to safeguard children through promoting their welfare, health and development in a safe and caring environment that supports their best interests and prevents abuse

For the procedures to implement the Child Safeguarding Policy, the Diocese of Cork and Ross follows the guidance of the National Board for Safeguarding Children in the Catholic Church in Ireland available here

Child Safeguarding Statement of the Diocese of Cork and Ross

Ráiteas pholasaí chomhbhaill na hEaglaise Caitlicí in Éirinn um chosaint leanaí

Mar chomhbaill na hEaglaise Caitlicí in Éirinn, aithnímid agus dearbhaímid dínit agus cearta gach uile linbh agus táimid tiomanta dá sábháilteacht agus dá leas a chinntiú, agus saothróimid i gcomhar lena dtuismitheoirí/gcaomhnóirí chun sin a chur i gcrích. Tugaimid aitheantas do gach aon leanbh mar thabhartas ó Dhia, agus is luachmhar linn é, agus spreagaimid rannpháirtíocht gach linbh sna himeachtaí go léir a fhorbraíonn iad go fisiciúil, go spioradálta, go mothaitheach, go hintleachtúil agus go sóisialta.

Tá freagracht ar chuile oibrí Eaglaise (cléir, lucht na beatha rialta, foireann agus oibrithe deonacha) as leanaí a chosaint trína leas, a sláinte agus a bhforbairt a chur chun cinn i dtimpeallacht shábháilte, chúramach a chothaíonn barr a leasa agus a choisceann mí-úsáid.

Oświadczenie w sprawie polityki bezpieczenstwa dzieci dla Kościoła w Irlandii

Jako integralna część Kościoła Katolickiego w Irlandii uznajemy i wspieramy godność i prawa wszystkich dzieci oraz gwarantujemy ich bezpieczeństwo i pomyślność. Zamierzamy także współpracować z rodzicami/ opiekunami dla osiągnięcia tego celu. Uznajemy, że każde dziecko jest darem od Boga oraz cenimy je i zachęcamy dzieci do aktywnego udziału we wszystkich zajęciach, które rozwijają je duchowo, fizycznie, emocjonalnie, intelektualnie i społecznie.

Wszyscy pracujący w Kościele (włączając księży, osoby zakonne, pracowników oraz woluntariuszy) mają obowiązek troszczyć się o dzieci poprzez popieranie tego, co służy ich dobru, zdrowiu i rozwojowi w bezpiecznym i troskliwym otoczeniu zgodnie z ich najlepszym interesem i zapobiegać ich wykorzystywaniu.

Diocesan Director of Safeguarding

Ms. Cleo Yates

Contact Details

Telephone: 021-430 1717


Diocesan Safeguarding Committee.

In addition to the development of policy and monitoring its implementation, the Diocesan Safeguarding Committee ensures the organisation and delivery of training for all Church personel in the Diocese. The Diocese has three qualified trainers who provide ongoing training courses.

Case Management

Cases of suspected or alleged child abuse are managed by the Director of Safeguarding and Diocesan Liaison Person, Ms. Cleo Yates.

Inter Agency Forum.

In 2011, the Diocese established an Inter-Agency forum with the Garda Siochana and TUSLA, designed to improve cooperation between them in the management of allegations of abuse of children.  Regular meetings are held with these agencies.

Parish Audits.
Parish Audits are carried out annually.  This is to ensure that the policies and procedures laid out in the Diocesan Policy document are being implemented in every parish.


The Diocese offers therapeutic assistance and support to people who allege abuse by Church personnel, without prejudice to the truth or otherwise of the allegation.  A number of support persons are available to both victims and perpetrators.

Anonymous Complaints.

From time to time, anonymous complaints are also received.  For the avoidance of doubt, it is the policy of the Diocese that the statutory authorities are notified of such complaints.  However, the statutory authorities and the Diocese can be limited in the actions that are possible arising from anonymous complaints when the identity of the complainant and the alleged victim are not given.  However, all complaints are notified and investigated.

Allegation against a volunteer or leader in a Parish

If any information is brought to the attention of the Diocese of an allegation against a volunteer or leader in a Parish then in the interests of child safeguarding the person concern should be asked by the Parish Priest to temporary step down from any duties in the parish, until the allegation has been investigated by statutory authorities.


If you have a Safeguarding concern and wish to report it directly to the statutory authorities, the contact details are as follows:


  • North Lee Community Services, Blackpool, Cork.     Tel: 021/492 7000  
  • South Lee Community Services, St. Finbarr’s Hospital, Cork.   
    Tel: 021/492 3001
  • West Cork Community Services, Skibbereen.    Tel: 028/40447/40456

An Gárda Siochána

Gardaí National Protective Services Bureau:  Tel: 01/6663430/01/6663435

Diocesan Safeguarding Committee Meetings
Summary of Meetings of September & December 2020
Summary of Meeting of 23rd February 2021

Resources for Parishes

Safeguarding Children Policy:

National Board for Safeguarding Guidance:

Garda Vetting

Garda Vetting Policy
Garda Vetting Guidance Sep. 2017
NVB1 Vetting Form for Parish
NVB1 Vetting Form for Schools

Note: The Diocese has created specific download resources for Safeguarding Children. You are welcome to use these in your Parish. The Diocese takes its guidance from the National Board for Safeguarding Children in the Catholic  Church in Ireland  We have personalised the resources  to suit the needs of the Diocese / parishes. The forms will be updated every 2 years, unless any new legislative changes require earlier updates.


Volunteer Application Form 1
Child and Guardian Joint Consent Form 2
Code of Conduct for Children/Young People Form 3
Altar Server Application Form 4
Code of Behaviour for Adults – Form 5
Dealing with Accidents-Incidents Form 6
Media Permission Form 7
Complaints Form 8
Hazard Assessment Form 9
Priests who have Ministry with Children in an External Organisation Form 10
Webcam/Media/Photography Permission Form for Persons Under 18 Form 11
Webcam/Media/Photography Permission Form for Adults Form 12
Attendance Register for Large Groups Form 13
Recruitment and Selection Checklist

Parish Reps Checklist
Check List for Groups 
What Forms for what Roles in the Parish

Altar Servers
Altar Server Application Form 4
Guidance for Altar Servers Leaving School

Church Stewards
Safeguarding Guidance for Church Stewards

Attendance Registers
Attendance Register for Large Groups Form 13
Attendance Register for Sacristy

Use of Church Property
Booking Form for Hire of Church Property for Private Functions Form 15
Form for Use of Church Property by External Groups Form 16


Appendix A – Roles in the Safeguarding Structure
Appendix B Recording and Storage of Information
Appendix C Definitions of Abuse & Child Pornography
Appendix D Contact Details of Statutory Authorities

Guidance on Hazard Assessment
Mock Hazard Assessment
Guidance on Use of CCTV and Web Cams 
Guidance on the Use of Digital Online Media

Diocesan Training Plan 2022
Diocesan Communication Plan
Diocesan Strategic Plan

Whistleblowing Policy 2020
Social Media Policy
Adult Safeguarding Policy

Online Communication
Use of Social Media to Broadcast Mass & Liturgical Ceremonies
Guidelines for Online Communication
Permission Form for Over 18s

Permission Form for Under 18s
Guidance for Using an Online Communication Platform

Mandatory Reporting
Information for Mandated Persons
Letter to Clergy from Cleo Yates
Child Protection and Welfare Report Form
Retrospective Abuse Report Form 

Screen Addiction
Online Bullying
Live Streaming
Online Grooming

Audit 2019
Parish Audit 2019

Related resources

Pope Benedict’s Letter to Irish Catholics
Pope Benedict’s Pastoral Letter & Cardinal Sean Brady’s welcome address (2010)

Safeguarding Children
Safeguarding Children – Standards and Guidance Document for the Catholic Church in Ireland (2009)

Irish Bishops’ Pastoral Letter for Lent 2005: “A Time for Healing”
Deals with the Church’s response to Child Sexual Abuse.

Child Sexual Abuse: Framework for a Church Response – Report Of The Irish Catholic Bishops’ Advisory Committee On Child Sexual Abuse By Priests And Religious  Published in 1996 by Veritas Publications.

Frequently Asked Questions & Answers 

We have a parish halls in the parish, and I would like to understand does the policy expect that an ‘accident form’ is completed for general accidents, cuts and bruises? If we have organisations such as scouts / GAA and they have their own accident / incident forms,  can they use their own format or do we have to still enforce our template form?   What is the expectation for groups using the hall that do not have their own forms?
A.The incidents forms should be used for all incidents and accidents relating to children.  For external   groups they should have their own, if they don’t then it is their responsibility, this should be part of their child safeguarding procedures in any case. However  you may want to check what the parish insurance states for hiring out the hall, as you might have to have a incident / accident book for general use. 

Signed Agreement reference 5.1.A:
Appreciate if you provide clarification on who needs to sign the agreement template 5.1.A as I note as part of this agreement, people are required to attend a full day training on safeguarding,  so in this respect, I would like to understand if this agreement and associated training day must be completed by the following for example

  • Choir Directors,
  • Sacristans,
  • Altar Server Parents who supervise the children,
  • Parish Hall Group Leaders?
  • Parish Hall Coordinator

A. Those who have direct contact with children, such as Altar Server parents, Sacristans, choir directors should sign this form and be given the code of behaviour for adults, at the bottom of the form it says about full day training and 2 hr info sessions training. They should attend one of these, as I point above.

Parish Hall leaders and coordinators, would only need to sign this form if they have contact with children

Consent Forms for Children:
We are clear about the requirement to have completed consent forms for children participating directly in Church activities such as Altar Servers / choir members etc., however, please advise the expectation to complete this requirement for organisations using the Parish Halls,

Is it acceptable that this is managed by the group leaders using the hall, e.g. Dance groups, Badminton groups, etc.

Is it sufficient for us to provide guidance that these groups need to obtain these forms if children participating in their groups?   If so, is there a requirement to audit these forms?    As you can imagine this would be quite onerous and a lot of work as members can join and leave these groups on a very frequent basis.

A. For any external groups as you mention above, we have no responsibility for them. We cannot give any advice or guidance.   They MUST complete the renting of parish hall form 1.5A ( attached) any group that has children and not run by the Parish, can only use the hall if they complete that form stating they have insurance and a child safeguarding policy. We have been told by our insurers that we cannot obtain a copy of their safeguarding policy, so they just have to sign they have one. If they don’t, THEY CANNOT USE THE HALL.

So it is not the Parish’s responsibility to check etc. However if an activity is being run and you are concerned it is not safe, then you must contact PP and or  myself and we will need to decide what needs to happen, i.e. Stop them using the hall. 

Hazard Assessments:
Is there training available outside the guidance provided in Section 1.8a, reps are trained on completing these assessments.

Can you advise what are the expectations of completing these Hazard assessments for those groups using the Parish Hall.

A. The Hazard Assessment is a new part of the policy. I will be looking at sending out more guidance. Really what you are looking at is for any areas that might cause problems, like no toilet facilities? were the nearest first aid box is kept? Are there emergency exits? The hazard assessment is a one-off for each group.

Information Session:

Q. If we were to organise an evening where we got all groups together,  would someone on your team be willing to attend to speak to the importance of the Safeguarding program in the protection of children participating in Parish Life.

A. Yes, I would be more than happy to come out myself.

Policy Document
Q. Can we have a copy of the policy document sent to the parishes again.

A. We don’t have hard copies left. They can be downloaded from the website and printed off. Hard copies were a huge cost from the National Board

Garda Vetting
Q. Can we have a clear list of lay ministries that need to be Garda Vetted? In Kilmurry, the sacristan is sure they will all leave if she asks them. I think an info session for the parish might be in order.

A. There was a list sent out to all parishes earlier this year and guidance on website.

Sacristy Register
Q. Signing in books in the sacristy – who needs to sign and when? There are altar servers at some Masses, but not all. Should they sign at weddings/ funerals/ baptisms/ weekday masses/ etc? sometimes there are altar servers, often from the family at the center of the celebration.
A. There should be a Sacristy Register or signing in book in every sacristy. This MUST be signed at each Mass or Ceremony by all priests , servers, sacristan, server helpers  and anybody who is in the sacristy.

Q. Should the priest/ sacristan sign in at every Mass or just where there are children present?
A. If there are no servers present, then line to be in saying NO SERVERS. However, it must be filled in by priests and sacristan etc.
This is our only record of who was in the sacristy. A hard book / register should be used and once full, retained and stored in parish.

Q.  Do Parish Safeguarding Reps need to attend another full day safeguarding training, if already done one previously.
A. With the new training programme, anybody who has previously  undertaken a full days training, only need to do a 3 hour refresher every 3 years.

Q. Will safeguarding training be delivered online in the future.
A. We hope to start rolling out the adult safeguarding information sessions online in the next few months. We are currently looking at developing an online information session for parishes in relation to children, instead of the parish based info sessions in the past

Q. If we have existing Altar servers returning, do we need to have a new parental / guardian consent form signed?
A. If there are no changes and the last form signed included permission for photos, etc then no.

Q. Do Church stewards need to be Garda vetted?
A. As stewards do not have a role with children or vulnerable adults thy do not need to be vetted.

Reviews by the National Board for Safeguarding Children in the Catholic Church in Ireland (NBSCCCI)

2020 Review of Child Safeguarding Practice in the Diocese of Cork and Ross by NBSCCCI May 2020

2012 National Board Review of Safeguarding in Cork & Ross

Response to 2012 Review recommendations